Privacy Policy
Black Hackle Club
Effective Date: 18 March 2026
1. Introduction
Black Hackle Club (“the Club”, “we”, “our”, or “us”) is committed to protecting your personal data in accordance with the Personal Data Protection Act 2010 (PDPA).
This Privacy Policy explains how we collect, process, use, disclose, and safeguard your personal data when you access our website:
By using our website and services, you consent to the processing of your personal data in accordance with this Privacy Policy.
2. Definition of Personal Data
“Personal Data” refers to any information that relates directly or indirectly to an individual who is identified or identifiable, including but not limited to:
-
Name
-
Identification number (IC)
-
Contact information
-
Email address
-
Membership details
-
Payment information
-
Any other data submitted through our system
3. Collection of Personal Data
We may collect personal data when you:
-
Register as a member
-
Submit forms on our website
-
Upload documents or images
-
Make payments or upload proof of payment
-
Contact us or leave comments
We may also automatically collect technical data such as:
-
IP address
-
Browser type
-
Device information
-
Website usage data
4. Purpose of Processing Personal Data
In accordance with PDPA, your personal data is collected and processed for the following purposes:
-
Managing membership registration and records
-
Processing payments and maintaining financial records
-
Verifying identity and membership status
-
Communicating with members (notifications, updates, announcements)
-
Improving website functionality and user experience
-
Preventing fraud, abuse, or unauthorized access
-
Complying with legal and regulatory obligations
Your data will not be processed for purposes other than those stated above without your consent.
5. Disclosure of Personal Data
We do not sell, rent, or trade your personal data.
Your personal data may be disclosed to:
-
Authorized Club committee members (e.g., Secretary, Treasurer, President)
-
Service providers (e.g., hosting, email systems, spam detection tools)
-
Regulatory or government authorities when required by law
All disclosures are made in compliance with PDPA requirements.
6. Data Security
We take reasonable steps to protect your personal data by implementing:
-
Secure server environments
-
Access control and authentication
-
Data encryption where applicable
-
Regular monitoring and system updates
However, no system is completely secure, and we cannot guarantee absolute security.
7. Data Retention
Your personal data will be retained only for as long as necessary to fulfill the purposes outlined in this policy, including:
-
Membership records: retained during active membership and as required for administration
-
Payment records: retained for accounting and audit purposes
-
Comments and submissions: retained for moderation and record continuity
Data no longer required will be securely deleted or anonymized.
8. Data Subject Rights (Under PDPA)
Under the Personal Data Protection Act 2010, you have the right to:
-
Request access to your personal data
-
Request correction of inaccurate or incomplete data
-
Withdraw consent (subject to legal or contractual restrictions)
-
Request deletion of your personal data where applicable
Requests may be submitted through our official contact channels.
9. Cookies Policy
Our website uses cookies to enhance user experience.
Cookies may be used to:
-
Store login sessions
-
Remember user preferences
-
Improve website functionality
You may disable cookies via your browser settings; however, some features may not function properly.
10. Media and Uploaded Content
If you upload images or documents:
-
Avoid including sensitive personal data unnecessarily
-
Avoid images containing embedded location data (EXIF GPS)
Users should be aware that publicly accessible content may be downloaded by others.
11. Third-Party Content
Our website may include embedded content from third-party platforms.
These third parties may:
-
Collect data about you
-
Use cookies or tracking technologies
-
Monitor your interaction
We are not responsible for the privacy practices of third-party websites.
12. Cross-Border Data Transfer
Your personal data may be transferred and processed outside Malaysia where necessary (e.g., cloud hosting services).
We ensure that such transfers comply with PDPA requirements and appropriate safeguards are in place.
13. Consent
By providing your personal data to us, you:
-
Consent to the processing of your data as described in this policy
-
Confirm that the information provided is accurate and complete
Where required, explicit consent will be obtained.
14. Changes to This Policy
We reserve the right to update this Privacy Policy at any time.
Any changes will be published on this page with an updated effective date.
15. Contact Information
For any inquiries, requests, or concerns regarding your personal data, please contact:
16. Sensitive Personal Data
We do not intentionally collect sensitive personal data (e.g., health, religion, etc.) unless necessary and with explicit consent.
Any such data will be handled with strict confidentiality and in accordance with PDPA requirements.
